Termination Guidelines

  1. Continuation - To be compliant with Federal guidelines, a terminating employee who has active Health and/or Dental benefits, will  be provided with the Health and/or Dental Continuation forms by the Chancery Human Resources office. 100% of the premium for any continued benefits would be the employee's cost.  The completed Continuation forms should be sent to the Chancery Human Resources office as soon as possible. No more than two months of retroactive credit is given for terminated employees and employees no longer eligible for benefits.  Employees should pay premiums for continuation coverage to the Chancery.  Employees should be terminated in Paylocity in a timely manner to be included on reports and for offers of coverage to be sent. 

  2. Lay 401K Plan - The termination date you input into Paylocity will be exported to TIAA and become part of the employee's 401k account data which will enable the terminated employee to request a disbursement or a rollover. A terminated employee will continue to receive regular mailings, such as the quarterly report as long as there are funds in their 401k account.
    401k Options when employment ends (employee handout)

  3. Lay Pension Frozen Plan - If the employee was hired before 12/31/2013; they will have vesting in the Lay Pension Frozen Plan.
    If the employee is age 60 or older with 7 years of full time service, or age 65 with at least 3 years of service, please give them the Retiree handout from the Web Site, under the Retirement link. Scroll to the bottom of the Retirement Web page to locate the handout..
    If the employee is not yet retirement age, the employee will receive a letter with a vested statement from CBIZ, within one year of their termination date, with instructions on when and how to begin receiving retirement benefits from the Lay Pension Plan; a defined benefit plan.
    Lay Pension Frozen (handout for employees who were full time before 2014)

  4. FSA/Flexible Spending Account - Employees who are enrolled in theFlexible Spending Account for Health Care, should be provided with an Employee FSA Form (below).  The form should be completed by the employee and returned to the Location Administrator with a copy Emailed to the Archdiocese Benefit Specialist.  
    - If the employee decides to pay out their FSA contribution balance through the end of the calendar year, the Location Administrator will need to make a Quick Pay in Paylocity to deduct the pre-tax contribution from remaining pay.  Claims may be submitted to NueSynergy through the end of the claim year.
    - If the employee decides to discontinue their FSA contributions, then they must submit all FSA claims to NueSynergy within 3 months of the termination date. 
    FSA Form - Select the Employee Termination Form on this link.

  5. Involuntary termination of an individual employee - Please consult Chris Arth, Archdiocese attorney at (913) 549-3655 or Michelle Scheibner, Interim HR Director at (913) 647-0311 before hand.
  6. Severance - This is a policy that should be set up for your location and noted in your policy handbook. You can view a sample severance policy in the Policy Handbook template on page 17.  www.archkck.org/hrsecure under General Policies Link (lower right).

 Human Resources Staff

Interim Director:
Michelle Scheibner 
(913) 647-0311

Benefits:
Maura Dodson
(913) 647-0362

Coordinator
Tamara Long
(913) 721-1578

Personnel Policies:
Michelle Scheibner 
(913) 647-0311

Fax #
(913) 721-2680